Several contributions possibilities are offered for the symposia:
– Article Submission: Submit an article to the IFAC Mechatronics journal and present it at a symposium.
– Regular Paper: Submit a regular paper to a symposium.
– Invited Paper: Submit an invited paper through one of the designated sessions.
– Extended Abstract: Submit an extended abstract to a symposium.
– Workshop or Tutorial: Organize a workshop or tutorial.
– Workshop or Tutorial Presentation: Present at a workshop or a tutorial session.
– Invited Session Organization: Organize invited sessions.
For each submission, the contributor should decide whether it aligns more closely with the Symposium on Mechatronic Systems or Symposium on Robotics and submit the manuscript accordingly. Following the event, authors of chosen regular and invited papers will be invited to expand their work for a special issue of the IFAC Mechatronics journal.
Article Submission to IFAC Mechatronics journal with presentation at the symposia
Authors are given the possibility to submit an article to the IFAC Mechatronics journal with an option to present at one of the two Symposia if accepted. Accepted articles will not appear on IFAC-PapersOnline, instead it will be published on the regular issues of the journal.
All submission under this category will follow the standard procedure of reviewing of the IFAC Mechatronics journal. Moreover, authors are invited to carefully follow the Guidelines when preparing their manuscripts.
Three outcomes will be possible according to throrough reviewing processes:
- The paper will be accepted by the journal after one or two rounds: in this case, the paper will be published by the journal as a special issue. A presentation of the paper at the Symposia by one of the author is mandatory.
- The paper is rejected by the journal but accepted by the Symposia: in this case, the paper is rejected by the journal, transferred to the Symposia for evaluation, and is accepted by the Symposia. The paper will be included in the Symposia proceedings and will be published by IFAC-PapersOnLine Proceedings Series (open access, ISSN and individual DOI assigned, indexed in SCOPUS, Web of Science, Google Scholar, and other databases) under the condition that it is presented by one of the author.
- The paper is rejected by the journal and rejected by the Symposia: in this case, the paper is rejected by the journal, transferred to the Symposia for evaluation, and is rejected by the Symposia.
At the initial submission, this type of contribution will be prepared with the journal template but should have a length equivalent to approximately 6 pages of the Symposia-format. By so, in case the contribution is rejected by the journal and transferred to the Symposia, it satisfies the Symposia paper length criterion. In case the contribution is accepted by the journal, length extension is possible if the reviews required it.
Nota Bene: A journal paper submitted in this category can also be a contribution for an Invited Session. If you plan to present your journal paper in an “Invited Session”, please send the Title and the Authors list to the “Invited Sesison” organizers.
– Submission should be at: https://www.editorialmanager.com/mech/
– Deadline: December 1, 2024.
Regular papers and invited papers
Regular papers and invited papers will have six (6) pages length maximum. The minimum pages length is four (4). No papers with page number beyond six (6) will be reviewed.
All papers must be in PDF format, written in English, and prepared following the IFAC format available at the following page: https://ifac.papercept.net/conferences/support/support.php .
Contributors of Regular papers and of Invited papers can also download the templates at the following links:
. Latex template for regular papers and invited papers
. Office template for regular and invited papers
– Submission should be at: https://ifac.papercept.net/.
– Deadline: December 15, 2024.
All accepted regular and invited papers will appear on the Symposia preprints. Moreover, they will be published online at IFAC-PapersOnLine Proceedings Series (open access, ISSN and individual DOI assigned, indexed in SCOPUS, Web of Science, Google Scholar, and other databases) under the condition that they will have been presented at the Symposia by one of the authors.
Following the event, authors of chosen regular and invited papers will be invited to expand their work for a special issue of the IFAC Mechatronics journal.
Nota Bene: Please use the “Invited Session” code given by the organizer to submit the Extended Abstract.
Extended abstracts
Extended abstracts will have a length between two (2) and four (4) pages and will undergo peer review. An extended abstract can be a contribution from Industry, from academics, or from students. It can be a discussion paper, a preliminary result, a description of a project with highlight of the innovation from the latter…
Extended abstracts will appear on the Symposia preprints but will not appear at IFAC-PapersOnLine Proceedings Series. The same templates than for Regular/Invited papers shall be used (see section on Regular papers and invited papers).
Nota Bene: An Extended Abstract can also be a contribution for an Invited Session. Please use the “Invited Session” code given by the organizer to submit the Extended Abstract.
– Submission should be at: https://ifac.papercept.net/.
– Deadline: December 15, 2024.
Organization of Invited sessions
Participants are encouraged to organize Invited sessions. An invited session is a session of specific topics or area which fall in the scope of Mechatronics or of Robotics.
The organizers of an invited session should submit a pdf-format proposal with the following information:
– A title
– An abstract of the invited session proposal, between 300 words and 500 words
– List of the organizers
– The name and email of the corresponding organizer
– List of at least five invited papers. For each invited paper, the following data should be given: invited paper title, list of authors, corresponding author, abstract.
– Submission should be at: https://ifac.papercept.net/.
– Deadline: December 10, 2024.
Organizers of each invited session are encouraged to submit as earlier as possible their proposal, even if its is a draft, in order to receive their respective code that they will share to the invited contributors. The invited contributors will need the code to submit their papers to the session.
Organization of Workshops/Tutorials
Workshops and Tutorials sessions will take place on Tuesday, July 15, 2025. Each session is either half-day or full-day.
Organizers of Workshops and Tutorials sessions are invited to prepare proposals within the general scope of Mechatronics or Robotics. Workshops and tutorials are aimed to be interactive and to create an engaging atmosphere for the participants. The organizers are asked to make the events diverse and inclusive.
Each proposal must be concise, clear, limited to 6 pages and must contain at least the following information:
- Title of the Workshop or Tutorial.
- Length: half-day or full-day.
- List of the organizers: names, affiliation, email addresses. The corresponding organizer should be indicated.
- Description of the Workshop or Tutorial (300 words maximum). This description will be used to advertise the event on the website of the Symposia.
- Intended audience: describe the audience targeted by the session and the approximate number of attendees.
- Tentative schedule:
- Brief biography of the speakers.
– Submission should be at: https://ifac.papercept.net/.
– Deadline: December 10, 2024.
IFAC Copyright conditions
“All publication material submitted for presentation at an IFAC-sponsored meeting (Congress, Symposium, Conference, Workshop) must be original and hence cannot be already published, nor can it be under review elsewhere. The authors take responsibility for the material that has been submitted. IFAC-sponsored conferences will abide by the highest standard of ethical behavior in the review process as explained on the Elsevier webpage (https://www.elsevier.com/authors/journal-authors/policies-and-ethics), and the authors will abide by the IFAC publication ethics guidelines (https://www.ifac-control.org/events/organizers-guide/PublicationEthicsGuidelines.pdf/view).
Accepted papers that have been presented at an IFAC meeting will be published in the proceedings of the event using the open-access IFAC-PapersOnLine series hosted on ScienceDirect (https://sciencedirect.com/). To this end, the author(s) must grant exclusive publishing rights to IFAC under a Creative Commons license when they submit the final version of the paper. The copyright belongs to the authors, who have the right to share the paper in the same terms allowed by the end user license, and retain all patent, trademark and other intellectual property rights (including research data).